Online Statistical Entry and Clerk’s Questionnaire for the 2017 Year

Dear Clerks of Session,

The 2017 Statistical Reporting season is open!

Church records and statistics are an important part of telling your church stories.  Through your minute taking, record keeping and statistics,  every person in the community of your congregation is lifted up.  The Church Records and Minutes reflect the mission and ministries of our congregations. The Statistics of the Church reflect the hopes and challenges of the people in our congregations. Praise be to the saints who worship and serve as part of the family of the Presbytery of Philadelphia!

Click here to go to the PC(USA) Statistical Reporting Page.

Please contact Betsi Moise at [email protected] if you need your user name or password.

Whether your statistical reporting is up-to-date, or you would like to get caught up, we encourage you to to contact Betsi Moise at 215.242.1400, ext. 329, with any questions or if you need help with the reporting process.

The workbooks are now available to help guide you through the reporting process:

Important Dates for Statistics:

  • Thursday, February 15, 2018 – Last day the SOC entry option will be available to churches.
  • Monday, March 5, 2018 – Last day the SOC entry option will be available for presbyteries.



The Clerks Annual Questionnaire is now open. Click here to access the questionnaire. The deadline for entering the questionnaire is January 12, 2018.   We are not sure if the survey site is actually closed. If you are interested in doing the CAQ, please try going online. Please note that the questionnaire must be done in one sitting – see guidelines below:

Guidelines for Entering the Questionnaire

Downloadable PDF of the Questionnaire (You can download and print this version to use as a working copy before entering online)




Resources on Vacation Bible School Safety Planning from Church Mutual

Greetings friends,

As we gear up for summer Vacation Bible School, here are some resources to help your congregation plan a safe environment from Church Mutual:

As schools close for summer, many churches run Vacation Bible School (VBS) programs to continue to engage youth in their ministry. What steps have you taken to make sure your VBS offers a safe experience for all? Here are some resources for your Church:

View our suggestions for Vacation Bible School Safety Planning:

  • Select and train staff to maintain adequate supervision.
  • Consider food and snack safety to prevent food poisoning and allergic reactions.
  • Plan for safe activities whether on-site or off-site.
  • Ensure transportation of youth is done safely.

Begin planning for a safe VBS program now, well before children arrive for the first day of your program. For more information, visit Church Mutual’s Activity Safety resources or contact [email protected].


May 16, 2017 Presbytery Meeting Resources

Minutes In Brief For January 31, 2017 Stated Meeting

JANUARY 31, 2017

With the call to order and opening prayer by Moderator Bill Teague (Teaching Elder, Langhorne), the Presbytery of Philadelphia officially launched the celebration of its 300th Anniversary year. The perspective such a milestone evokes could be seen throughout the day as things traditional and those novel found expression alongside each other, giving voice to who and whose we are in such a time and place as this.
The two pre-Presbytery offerings continued conversations surrounding the November meeting. Rev. Jesse Garner (Philadelphia, First) led an overview of the new Directory for Worship, in response to commissioners’ requests last meeting for interpretation of this revision to a section of our denomination’s constitution, the Book of Order. The other event was a panel discussion facilitated by Moderator Teague entitled, “A Conversation: Church, Culture, and our Counter-Cultural Call.” Panelists Rev. Ryan Balsan (Ambler, First), Candidate Christopher Holland II (New Spirit), Rev. Cynthia Jarvis (Chestnut Hill), and Rev. Ethelyn Taylor (Oxford) shared their perspectives on whether the shifting cultural context exemplified in the presidential election has impacted how they communicate the gospel.

After our hosts served us lunch, Moderator Teague invited us to come to the sanctuary a few minutes early for the premier screening of a video commissioned for the 300th Anniversary. Associate Presbyter Rev. Greg Klimovitz, who served as a producer for the video, introduced the piece which highlighted the ministries of the First Presbyterian Church of Philadelphia and the First African Presbyterian Church as examples of congregations embodying our theme, “Born in Faith, Rooted in Grace, Living into Hope.”

As the meeting got underway, Vice-Moderator Dr. Janel Dixon (Cedar Park) and Rev. Sandy Hull (Grace, Jenkintown) offered a joint welcome on behalf of the two host congregations, noting both congregations were “birthed from the same branch of the family tree,” as Grace begat the Calvary, Wyncote congregation, which later begat Cedar Park. In recent years, the two pastors have led their congregations into a rich urban-suburban relationship encompassing many aspects of their ministries including pulpit exchanges, mission initiatives, leadership training, and a planned joint excursion to the National Museum of African American History & Culture in Washington, D.C.

With the approval of the docket and consent agenda, commissioners approved the sale of the real estate which housed the former First Presbyterian Church in Willow Grove by the First Presbyterian Church of Warminster (i.e., the congregation formed as the merger of the Warminster Presbyterian Church and First Presbyterian of Willow Grove congregations). Next, Stated Clerk, Rev. Kevin Porter reported having received a letter from the Session of the Narberth Presbyterian Church asking to be graciously dismissed with their property to the Coalition of Evangelical Presbyterians (ECO).
On behalf of the Bills and Overtures Committee, Rev. Cindy Jarvis (Chestnut Hill) presented the Committee’s recommendations concerning the amendments to the Book of Order approved by the 222nd General Assembly (Portland, 2016), including a revised Directory for Worship. Commissioners concurred with the Committee’s recommendations, approving all the amendments.

Ruling Elder Wanda McNeill (Oxford), moderator of the Committee on Representation (CoR) interpreted CoR’s mission and the Presbytery’s accomplishments and ongoing challenges in maximizing the opportunities for our commissions and committees to reflect the diversity of our membership. Elder McNeill noted the increased participation of racial ethnic and young adults within our structures as both a reason to celebrate and encouragement to redouble our efforts to be intentional in inviting other under-represented constituencies to take their place at the table.

Moderator Teague took the occasion of his final report on behalf of the Leadership Collegium to direct commissioners’ attention to a handout chronicling the events marking the Presbytery’s year engaging the Conversation on Race, Bias, and Privilege. Noting how those discussions provided opportunities for relational ties to be strengthened across demographic differences, Moderator Teague introduced this year as one of Courageous Conversations, both deepening the themes from last year and widening them to include issues of immigration and cultural identity.

Although Executive Presbyter Rev. Ruth Santana-Grace would build on Moderator Teague’s comments in her report, she first called on Business Administrator Larry Davis (Ruling Elder, Ambler) to join her in leading us in celebration of Accounting Manager’s Andrea Cameron’s 20 years of service with the Presbytery of Philadelphia. As Ms. Cameron exited the sanctuary with a humble “thank you” to a standing ovation, Rev. Santana-Grace pivoted to her report.

Beginning with the acknowledgement of our 300th anniversary as a reference-point for understanding our corporate identity, Rev. Santana-Grace gave voice both to the complexity our members face in proclaiming the gospel in these times, as well as the faithfulness with which we stand as an incarnation of a diverse body of Christ. As a demonstration of gratitude, and to help us see each other as she sees us, Rev. Santana-Grace invited us to stand – those serving congregations, those in chaplaincies, counselors, non-profit administrators, validated ministers – all who have answered the call to serve in Christ’s name. We were then encouraged to look around at our colleagues in ministry as Ruth gave thanks for the honor of serving alongside us.

The Presbytery then transitioned into a worship service highlighted by:
Seven reflections on “Seven Words of Light,” a “reverse-Tenebrae” service in which teaching elders Bill Teague, Joyce Shin (Swarthmore), Randy Barge (Olney, First), Leah Miller (Anchor), Adan Mairena (West Kensington Ministry and Yeadon), John Willingham (Doylestown), and Aisha Brooks-Lytle (Wayne) expounded on passages from the Old and New Testament calling us to be people of the Light;

  • The installation of Rev. Dr. Janel Dixon and Ruling Elder Linda Rutkosky (Doylestown) as Moderator and Vice-Moderator respectively of the Presbytery of Philadelphia;
  • A time of thanksgiving and presentation of a wooden Presbyterian cross to outgoing Moderator Bill Teague.
  • The remembrance of the ruling and teaching elders of the Presbytery who joined the Church Triumphant in 2016
  • The celebration of the Lord’s Supper;
  • Special music featuring a joint choir of the Grace and Cedar Park congregations led by Ruling Elder Warren Cooper (Cedar Park).

Undergirded with a renewed sense of the Spirt among us, Moderator Dixon offered the charge to the Presbytery at worship and called us to order for the last report of our business meeting from the Commission on Preparation for Ministry and Membership, presented by its moderator, Rev. Ken Ross (East Falls). Rev. Ross introduced Candidate Christopher Holland (Cedar Park) to share his statement of faith and be examined for ordination. A child of the Presbytery of Philadelphia whose journey has brought him in relationship with congregations across the geographic, theological, and demographic range of the Presbytery, Chris has found a call with the New Spirit congregation (in partnership with the Wayne Presbyterian Church and the Common Place ministry), exemplary of the blending of tradition and innovation celebrated throughout the meeting.

After his examination for ordination was sustained, Candidate Holland’s plans for ordination were resoundingly approved. As representatives from Chris’s life came forward to bless his ministry, the commissioners voted to adjourn the meeting with the conclusion of Moderator Dixon’s prayer of thanksgiving and benediction.

There was great attendance with 6 Elder Officers, 1 General Assembly Commissioner, 80 Ruling Elder Commissioners, 103 Minister Members, 5 Corresponding Members and 83 Visitors present. The offering received to support the Great Ends Grants for Peacemaking ministries was $1,335. Please mark your calendars for the next Stated Meeting of the Presbytery which will be on Tuesday, May 16, 2017 (time and location to be determined).

Respectfully submitted,

Kevin L. Porter, Stated Clerk

Clerks Corner: Categories of Membership, Defined by the Book of Order G-1.04

Greetings Clerks of Session!

The Stated Clerk’s office has received quite a few questions regarding “membership” as our Clerks work through this season of statistical reporting. I have put together an extended definition of our categories of membership for you to use, and I hope it will prove helpful.

Book of Order G-1.04 (Categories of Membership):

  • Affiliate” members (defined in G-1.0403) are members in good standing of other congregations who are physically away from their congregation for a period of time (g. a young adult who is a member of a church in North Carolina, but participates in the life of your church while in the Philadelphia area for college).  As you’ll notice in G-1.0403, the designation of “affiliate member” is an act of session after it has documentation of good standing from the affiliate member’s “home” congregation.
  • The other categories of congregational membership are “baptized” (defined in G-1.0401) and “active” (defined in G-1.0402):
    • A “baptized member” has been baptized but has not yet made a profession of faith of Jesus Christ as Lord and Savior.
    • An “active member”  is “a person who has made a profession of faith in Christ, has been baptized, has been received into membership of the church, has voluntarily submitted to the government of this church, and participates in the church’s work and worship.” (G-1.0401)
  • When the Presbyterian Church (USA) adopted its “new form of government” several years ago, we eliminated the “inactive member” category from the Book of Order.  (Some congregations still choose to make use of the term for their own reasons, but there is no expectation in our Presbytery or General Assembly that congregations keep or report statistics related to an “inactive roll” as had been the practice.)
    • At the same time the denomination did away with the inactive member roll, it added another designation to try to capture the experience of many of our congregations:  “Other participants” (as described in G-1.0404) represent all those who in some way could be considered “connected” to the congregation, but would not in the ways defined in the other three categories.  This would include those who would have previously been considered “inactive members” in the old form of government, as well as those of other or no professed faith who nonetheless “participate in the life and worship” of the congregation.

Now, the “spirit of the law” stuff: When I heard the former Stated Clerk of the PC(USA), Rev. Gradye Parsons speak about the change in the membership categories, I was struck by power of the “story behind the statistics” he was hoping to capture.  The “active membership” number is the committed core, the number by which the per capita is assessed, etc., but it doesn’t necessarily reflect the vitality, welcome, or impact of the congregation in its community apart from the “other participants” number.  We are trying to count all the individuals in the communities where God has placed our congregations who would feel a personal sense of loss if our church were to disappear; or, to state it positively, those who have come to know more of the abundant life God intends for them (even if they might not describe it in those terms) because of our congregational ministry and witness.

Thank you for all that you do!

Kevin L. Porter, Stated Clerk



From the Stated Clerks Office: STATISTICS 2016!

Dear Clerks of Session,

The 2016 Statistical Reporting season is open!

Church records and statistics are an important part of telling your church stories.  Through your minute taking, record keeping and statistics,  every person in the community of your congregation is lifted up.  The Church Records and Minutes reflect the mission and ministries of our congregations. The Statistics of the Church reflect the hopes and challenges of the people in our congregations. Praise be to the saints who worship and serve as part of the family of the Presbytery of Philadelphia!

Click here to go to the PC(USA) Statistical Reporting Page.

Please contact Betsi Moise if you need your user name or password.

Whether your statistical reporting is up-to-date, or you would like to get caught up, we encourage you to to contact Betsi Moise with any questions or if you need help with the reporting process.

The workbooks are now available to help guide you through the reporting process:

Important Dates for Statistics:

  • Thursday, February 16, 2017 – Last day the SOC entry option will be available to churches.
  • Friday, March 3, 2017 – Last day the SOC entry option will be available for presbyteries.  (This also happens to be World Day of Prayer – no coincidence!)


17 MAY 2016 Minutes in Brief from the Stated Clerk

StatedClerk_IconMinutes in Brief, Presbytery of Philadelphia
Stated Meeting – May 17, 2016

The Presbytery of Philadelphia gave bold witness to the Holy Spirit’s presence among us at the May 17th stated meeting hosted by the Media Presbyterian Church. Even prior to the 3:00 pm call to order and opening prayer by Moderator Bill Teague (Teaching Elder, Langhorne), the two pre-Presbytery events focused on hope-filled possibilities for our congregations and the denomination as a whole.

In one gathering, the Presbytery Foundation, represented by Ellie Johns-Kelley (Teaching Elder, Lake Erie Presbytery) and Paul Grier (Ruling Elder, Foothills Presbytery), shared resources and strategies from their agency to strengthen small and/or struggling congregations. The other gathering provided an opportunity for presbyters and others to have discussion with prospective candidate for Co-Moderator of the 222nd General Assembly of the Presbyterian Church (USA), Teaching Elder Adan Mairena.
When the stated meeting began, we were welcomed to Media by Interim Pastor William Hess and Associate Pastor Nikki Passante. Moderator Teague then extended welcome to our corresponding members, new teaching elders, and first-time ruling elder commissioners.

Next, with Vice-Moderator Janel Dixon (Teaching Elder, Cedar Park) at the gavel, Stated Clerk Kevin Porter (Teaching Elder, Germantown, First) and Journal Clerk Ken McKeown (Ruling Elder, Olney, First) presented modifications to the Presbytery bylaws recommended by the Leadership Collegium. The revised bylaws were approved by the required 2/3 majority.

On behalf of the Commission on Financial Management, Teaching Elder Randy Barge (Olney, First) led the Presbytery in celebrating those congregations that excelled in basic mission giving to the Presbytery in 2015. Rev. Barge ended his report by expressing the Commission’s gratitude to Amy Ayers for her longtime staff support of their work on the occasion of her departure from the Presbytery.

When Teaching Elder Wonjae Choi (Grace, Jenkintown) presented the report of the Committee on Personnel, she continued the theme of appreciation for Amy Ayers’ 14 ½ years of service to our Presbytery with the gift of an olive wood nativity set which Amy received (along with a standing ovation) with her husband Ken by her side. Rev. Choi also welcomed and introduced the Presbytery to Deb Koziol (Deacon, Ambler, First), the new Office Manager assuming most of Amy’s responsibilities.

After approving the slate of nominees presented by Committee on Nominations, Moderator Jesse Garner (Teaching Elder, Philadelphia, First), the Presbytery gave its attention to Moderator Teague as he reported on behalf of the Leadership Collegium. With kudos to Presbytery staff, Rev. Teague unveiled the new logo to be used for our 2017 celebration of 300 years in ministry as an organized presbytery, and the glossy magazine-format narrative interpreting our current ministry and mission as a Presbytery.

Noting the Presbytery was next to consider something never before done in the history of General Assembly, i.e. accepting nominations for Co-Moderators, Rev. Teague introduced the Leadership Collegium’s recommendation that the Presbytery endorse the candidacy of Rev. Adan Mairena to stand as Co-Moderator of the 222nd General Assembly. Rev. Mairena then shared with the body his journey as it pertains to his sense of calling to the office of Co-Moderator. After the discussion that followed, including statements of enthusiastic support from representatives of the Yeadon Church and West Kensington Ministry, the Presbytery unanimously gave its vote of endorsement, followed by prayer led by Moderator Teague.

Next, Executive Presbyter Rev. Ruth Faith Santana-Grace invoked images of Pentecost in her report as she described the state of the Church. Noting she believes this is a “windy season in the Church,” she encouraged the body saying, “I believe it is a Pentecost season; one that is disruptive, one that is calling us out, that is causing us to look at how we ‘do church’ today in a way that is relevant.”

In that spirit, Rev. Santana-Grace gave an overview of the many ways the Presbytery has engaged the call of the Spirit in new ways – including new partnerships with the Association of Black Seminarians at Princeton Seminary, and Princeton’s fledgling new church development and congregational revitalization initiative.

Rev. Santana-Grace then introduced a fishbowl discussion in which she, along with Kevin Porter, Jesse Garner, Wonjae Choi, and former moderator Rev. Ethelyn Taylor (Oxford) shared personal experiences and reflections as they relate to the topic of Race, Bias, and Privilege – the theme which has been an over-arching conversation to which the Presbytery has been committed this year. After the fishbowl discussion, all in attendance were encouraged to share in small groups their responses to what they heard.

Teaching Elder Ken Ross’s report (East Falls) on behalf of the newly named Commission on Preparation for Ministry and Membership (formerly Commission on Preparation and Credentials) bore witness that the Pentecost spirit is evident beyond changing the names of our committees and commissions. Rev. Ross introduced Ruling Elder Rob Eyre (Grace, Jenkintown), a long-time candidate under care of the Presbytery, to present his statement of faith in order that he might be examined for ordination to the call of Evangelist in the Upper Darby community through the Calvary Riverview congregation.

Mr. Eyre’s statement elicited applause from the body, and after the Presbytery voted to sustain his examination, the Presbytery’s prayers of thanksgiving transitioned us into fellowship around dinner tables as we were treated to the delicious home-cooking and hospitality of the Media congregation. The meeting concluded with worship after dinner, with the Reverend Dr. Thomas F. Taylor, President and Chief Executive Officer of the Presbyterian Foundation, preaching on the topic “Why Unity Works” based on Acts 2.
Once again, the Presbytery’s response to the Pentecost message of a diverse people being sent out to proclaim the gospel in unity was incarnational as we commissioned our General Assembly commissioners and Young Adult Advisory Delegate, our Youth Triennium participants and leaders, and the Princeton seminarians and congregations beginning their journey together in this year’s Incubator.

With the pronouncement of the benediction, the meeting was adjourned and the 221 registered attendees (103 teaching elders, 88 ruling elders, and 30 visitors) became the Church dispersed once again. The offering will be designated for the care of the inquirers and candidates under care of the Presbytery. The next stated meeting of the Presbytery of Philadelphia is scheduled for July 30 (time and location TBD).


Rev. Kevin Porter, Stated Clerk, Presbytery of Philadelphia

Stated Clerk Minutes in Brief, January 19, 2016


JANUARY 19, 2016 – 1:00 PM

The saints of Langhorne Presbyterian Church welcomed the Presbytery to their home for the meeting in which their pastor, Rev. Bill Teague, passed the stole of Presbytery Vice-Moderator to Rev. Dr. T. Janel Dixon (Cedar Park) and received the Moderator’s stole and cross from outgoing Moderator Ruling Elder Mike Henry (Valley Forge).

Prior to the 1:00 p.m. call to order, more than 80 attendees participated in the second pre-Presbytery conversation on Race, Bias, and Privilege. During the lunch that followed, commissioners had the opportunity to greet Tommy Campbell, the new Kirkwood Camp Director.

In addition to approving the nominees for Presbytery commissions and committees brought forth by the Committee on Nominations, commissioners received (as part of their meeting materials) a full listing of each committee/commission’s membership and their terms of office. This was followed by the report of the Leadership Collegium.

Next, Executive Presbyter Rev. Ruth F. Santana-Grace’s presented her first report of 2016 to the Presbytery. She framed the work before us through the lens of the intentionality with which we act in our unique and diverse context: intentionality in creating the forum for members to engage in the challenging year-long Race, Bias, and Privilege conversation; intentionality in leadership conversations with sessions and pastors; intentionality in engaging congregations in partnership with Princeton Seminary and other resources to expand our leadership incubator; and intentionality in balancing the generative energy in our midst with the challenges before us. She evoked the Northern lights as a more appropriate image of how we experience God’s light as opposed to the traditional star of Bethlehem—light that dances and sings, and can easily be missed if we fail to look up. Nonetheless, it bears witness to God’s continual spirit in our midst, breaking through in what would seem to be darkness.

Rev. Larissa Kwong-Abazia, the Vice-Moderator of the 221st General Assembly of the Presbyterian Church (USA) addressed the body with stories exemplifying why she has hope for our denomination in such a time as this. Her inspirational remarks, entitled Abundance and Hope, shared with energy, humor, poignancy, wove together her personal story with the journey of congregations she has visited in her role. She promised to add our witness of engaging the Race, Bias, and Privilege conversation to the list of hopeful stories within the PC(USA) as her journey continues.

The Presbytery shifted to worship with Rev. Kwong-Abazia preaching on the theme Plain Sight, based on John 9:1-34, the story of Jesus’ restoring sight to the man born blind. The dynamic service included the reading of ruling and teaching elders of the Presbytery who joined the Church Triumphant in 2015, the installation of our new Moderator and Vice-Moderator, and the burning of slips of flash paper listing those things worshipers identified as barriers to seeing God’s blessings in their midst. Each person offered their slip to God in her or his procession to receive the bread and cup in communion.  Just prior to the benediction, V.Moderator Larissa Kwong-Abazia offered a prayer for newly-installed moderator Bill Teague and his family. Rev. Teague would be leaving for California the next morning to join his family as they celebrated the life of his mother, who joined the church triumphant a few days before we gathered.

Following worship, the business meeting continued with candidates Eric Dorville (Presbytery of the Inland Northwest) and Kevin Ireland (New Brunswick) presenting their statements of faith. After examining the candidates, the Presbytery voted to approve their plans for ordination serving the Ambler and Springfield, First (Flourtown) congregations respectively, if the way be clear.

Executive Presbyter Santana-Grace received the recognition of Moderator Teague to lead the Presbytery in expressions of gratitude to Mike Henry for his service to the Presbytery. With the same grace with which he led, Moderator Henry thanked the Presbytery for the opportunity to serve, the privilege of walking alongside so many congregations at key moments in their journeys, and the personal growth in his own faith. As the body rose to give Moderator Henry a standing ovation, and there being no other business, the meeting was adjourned.

Elder Officers, Former Moderators, Commission/Committee Moderators: 2 Certified Lay Pastors: 1, Certified Christian Educators: 0, 2014 General Assembly Commissioners: 0, Elders Representing Churches: 69; TOTAL ELDERS 72; Ministers of this Presbytery: 99, Ministers Laboring within our Bounds: 0, Corresponding Members: 6; TOTAL MINISTERS 105; VISITORS: 39 for a TOTAL: 216.  $1,343 was received in the offering that will be split equally among the Care of Ministers Fund and Candidates Under Care Fund.

The next stated meeting of the Presbytery of Philadelphia will be Tuesday, May 17, 2016 at a place and time to be determined.

Please click here to view a video recap of the meeting and listen to audio files of our Executive Presbyter and Keynote speaker.